Submission & Registration

Initial Submission

A paper can be submitted to one of the technical tracks and special sessions. Please, make sure you have correctly selected the most suitable track or special session in the submission system. We invite you to submit the initial version of your full paper using the following link:

The CPE-POWERENG2025 online submission system is located here.

Paper Format and Recommendation

When submitting a paper to a conference organized by the IEEE IES or any other IEEE society, it is essential to follow a series of rules in the format and typographies. These stringent requirements help the paper’s information to be viewed correctly by other members. And ensure that if these articles are printed, no special tricks or specific paper sizes are needed.
Also, it is important to know that the paper format for conferences is similar to the one for transactions. Applying transaction format to conference papers is not a good practice. For instance, authors’ affiliation and acknowledgment notice formats are different.

You are advised to use the A4 template prepared by the CPE-POWERENG organizers by the link below, as its compatibility with the submission system was tested.

Templates

IEEE provides a good set of template files for most modern text processors. These templates have nice examples and the right margins. If starting a new paper, please start it on a fresh and empty template.

In case the paper was started into another document with a different format, the text can be copied without format into the IEEE template. Another option is to save the document in plain text format (often known as TXT) and then import it into the template.

Please be aware that the new template includes an empty label at the bottom of the first page to add the copyright label. In IES conferences, a different set of proceedings are created and distributed (one for USB, one for online, another one for IEEE Xplore, etc…), all having the same papers but with different codes. Due to this, we kindly ask to delete the empty copyright label, often being something like XXX-X-XXXX-XXXX-X/XX/.00 ©20XX IEEE.

Fonts and Page Numbers

The typographical aspect of characters in IEEE technical papers is to be kept as similar and uniform as possible. For many years, the “Times” family of computer fonts, available in LaTeX packages and postscript printers, has been used. Operative systems provide fonts like “Times New Roman”, “Nimbus Roman No 9“, “Liberation” and many others that are also generally accepted. Some are also included in packages like GhostScript.

Another common pitfall is placing page numbers into the document. As your paper will be placed into a collection of documents, please do not put page numbers. Most of the tools used to generate proceedings do this for the conference.

Authors’ Affiliation

Do not place the authors’ affiliation at the end of the first page of the document. This is a special space only for transactions papers, but not for conference papers. Move this data below the authors’ names, under the title of the paper.

Acknowledgment

Do not put the acknowledgment at the end of the first page of the document. This is a special space only for transactions papers, but not for conference papers. Move your acknowledgment notice near the end of the last page of the document, before references.

Biographies

No biographies nor photos of authors are allowed in conference papers. This is only for transaction papers.

From your document to PDF

IEEE has a clear and (almost) complete technical definition of the allowed PDF characteristics for conferences. The latest version can be downloaded from IEEE Publishing Technology Resources page.

Too often, authors think that there is only one way to transform their documents to the Portable Document Format (PDF). As the original author of this encoding is the Adobe company, it seems logical that buying a license for Adobe Acrobat can do the trick. But nowadays, PDF is an open standard, and there are many alternatives to create a file to submit. Some are free, some are open source, some accept donations, and some are paid. Choose your flavor:

Also, some text processors, like Microsoft Word, OpenOffice and LibreOffice, can save the document in PDF format.

Embedding Typographic Fonts

IEEE asks for embedded typographic fonts on each PDF file. And this is one of the most frequent mistakes.

The pdf file must include (embed) the fonts needed to be shown on screen and printed.

If the fonts are not embedded when generating the PDF, it is usually a configuration issue of the software that creates the pdf file. It is not a word processor problem (Microsoft Word, LibreOffice Writer, etc…) It is just a misconfiguration of the PDF creator (Adobe Distiller, Primo PDF, etc…) Please take a look at the user manual and the configurations menus. The solution is often a few clicks away. Just configure your program to embed all typographic fonts.

Registration

EARLY BIRD REGISTRATION
(Before 15th April 2025)
REGULAR REGISTRATION (After 15th April 2025)
Non-IEEE member750 €850 €
IEEE member700 €800 €
IES Membership 650 €750 €
Student
(Non-IEEE Member)
600 €700 €
Student
(IEEE Member)
500 €600 €
Extra Page (per page)100 €120 €

Please read the registration information below carefully.

The paper could be registered ONLY with IEEE-Member, IEEE-IES Member, or Non-Member registration types. Please select the registration type according to your IEEE membership status, which will be verified based on your IEEE member number.

CONFERENCE POLICIES:

  • Each registration includes full access to the conference, including keynotes, IES SYPA morning, special events, coffee breaks, lunches, welcome reception, and Gala-dinner.
  • Paper registration should be done using only IEEE-Member, IEEE-IES Member, and Non-Member registration types. Each registration is valid for 1 paper submission of 6 pages. An additional paper and over-length pages are subject to extra fees.
  • Discounted rates without paper registration are available for IEEE Student and Life Members. Such a fee would be useful if some of your colleagues have registered the paper co-authored by you, or you are attending the conference without a paper.
  • Please note that all delegates registered as members will be checked against the IEEE membership database. Those who are not members will be contacted and required to pay the additional fee for non-member registration. If this is not paid, your registration may be canceled with an administrative fee of 50% of the original item deducted.
  • The registration is not considered final until the payment is received.
  • Student registrations and Life-Member registrations do not include a paper registration!
  • At least one author’s registration should cover each paper to be included in the conference program and proceedings.
  • Registration of each paper should be paid in full by May 1 to be included in the conference program and proceedings.
  • One author could register one additional paper at a reduced fee. The additional paper needs extra fee of 300 €.
  • The total paper length could be extended from 6 to 8 pages at the fee of 100 EUR/page.
  • No on-site registrations or payments could be accommodated due to technical limitations.

CANCELLATION POLICY:

  • All refund/cancellation requests must be provided in writing and received by May 10, 2023. There will be an administrative fee of 50% of the original item deducted from each refund.
  • Refunds for cancellations received after May 10, 2023 (23:59 CET) will only be made in exceptional circumstances.
  • Any cancellations due to visa requests being denied will be refunded based on the cancellation terms above.
  • All refund requests must be made via email to the Finance Chair.

Substitution Policy:

  • All requests to substitute another person on an existing registration must be submitted in writing to the following email address cpepowereng2025{at}gmail.com no later than May 10, 2023. There will be an administrative fee of EUR €50 deducted from each substitution.